Frequently asked questions

Yes. Prodify is free to download and use, and a local account is free forever. Only bigger Prodify Cloud plans (Basic and Pro, coming soon) will cost money; the Free cloud plan with 100 MB is included.

Linux (a .deb for Ubuntu, Linux Mint, Debian and similar), Windows 10 and 11 (an .exe installer), Android (an .apk for 64-bit ARM phones and tablets), and any modern browser with the web app. See Install Prodify.

Not as an app yet, but the web app runs in Safari on iPhone, iPad and Mac. Sign in to Prodify Cloud there to sync with your other devices.

It's the same app. The web app keeps your data inside the browser instead of a folder of files, and a few things need the desktop or phone app: choosing a data folder, backups to a second drive, Steam and RetroAchievements imports, and AI. Sign in to Prodify Cloud to keep a copy of your web data and use it everywhere. See Web app.

Clearing site data for the web app deletes what's stored in that browser. If you're signed in to Prodify Cloud, sign in again and everything comes back. Without Cloud, export a copy first from Settings → Account and data.

No. The default is a local account with no sign-up: everything stays on your device and works offline. You only need an email address if you want Prodify Cloud to sync devices.

Yes. Everything you write is saved on your device. Only a few extras need the internet: collection covers and details, exercise photos, the weather, radio and ambient sounds, AI, and Prodify Cloud.

English and Spanish, including the natural-language task entry ("tomorrow 6pm" and "mañana a las 6") and the exercise catalog.

In a folder called Prodify in your home folder, as plain Markdown files. You can also switch to app storage, a private database inside Prodify. See Your data folder.

Yes. Note properties are YAML front matter in the same format Obsidian uses, with categories written as "[[Name]]" links, so you can open the notes folder (or the whole Prodify folder) as an Obsidian vault.

Yes. They're ordinary Markdown files. Edits made while Prodify is closed show up the next time you open it. If you turned on encryption, files are only readable inside Prodify.

Prodify makes a backup every day and keeps the last seven. In Settings → Account and data you can also mirror everything to a second folder, such as a USB drive, or press Back up now. Because your data is a normal folder, any backup tool works too.

Yes. Point a sync tool like Syncthing at your Prodify folder. Prodify Cloud is simply the built-in, encrypted option.

On Linux and Windows your Prodify folder stays where it is: install Prodify again and it picks up where you left off. On Android, uninstalling can remove the app's data, so back up or sync first.

Not unless you share your device. Prodify has no analytics and sends nothing anywhere unless you turn on a feature that needs it. With a password and encryption, your files are encrypted on disk with AES-256-GCM. See Privacy and sync.

No. Files are encrypted on your device with your account's key before they're uploaded, so the server only stores data it can't read.

Use the recovery key you saved when you set the password. Without the password or the recovery key, encrypted data can't be recovered, by you or by anyone else.

Yes. Each user has their own data folder and settings, and you switch users from Settings.

No. Turn sections off in setup or in Settings → Sections and Home. Hidden sections keep their data and can be turned back on at any time.

Prodify reads dates, times, priorities (!high), lists (#name), projects (+name) and repeats (every week) from what you type, and shows what it understood before you save. See Tasks.

Reminders only fire while Prodify is open, so keep it running (it can sit in the background) when you're expecting one. Every notification is also kept in the bell panel.

No. AI is optional and only works with your own Claude API key. Without it, reflection questions come from a built-in list. See AI and connections.

Movie and game details come from TMDB and RAWG, which ask each user for a free key. Books, series and anime need no key. Add the keys in Settings → Connections.

Yes. Calendar → Import .ics adds events exported from Google Calendar, Outlook and other apps.

Yes, from Steam and RetroAchievements, with playtime and achievements. Link your accounts in Settings → Connections.

The installer isn't code-signed yet, so SmartScreen warns about it. Make sure you downloaded it from the Download buttons on this site, then choose More info → Run anyway.

Open the downloaded file and allow installs from your browser or file manager when Android asks, then tap Install.

Download the new release and install it over the old one. Your data isn't touched. On Android every release is signed with the same key, so it installs as an update.

On the feedback page. No account needed: write it in the form, and add an email if you'd like a reply. You can also 👍 ideas others have sent.